Project Patagonia - Tour K2

Price:          £1,395 / $1,795 per person (Single Supplement £665 / $865)

Duration:    6 Days from 11th December 2020

Highlights:  Buenos Aires, Neuquen, Eclipse (Fortin Nogueira)

Includes:     See below Day 6 of itinerary for full details of all inclusions

How many people can fit inside the Barn?


The Barn is best suited for guest lists up to 400.




Can I bring an outside caterer into my event at the Barn?


Yes! We are happy to provide you with a list of pre-approved caterers for your event, however, if you choose to use another caterer, we simply ask that they be submitted to us for preapproval in writing beforehand. All caterers must carry insurance, as the Barn is not liable for any actions of caterers or other venders. Under NO circumstances may outside alcoholic beverages be brought onto the Aspen Acres premises.




What is the deposit amount I must pay to hold my date?


A nonrefundable $1,500 (unless otherwise stated in Event Agreement) is required in order for us to be able to officially reserve your event date. A $300 security/damage deposit must also be paid and a credit card put on file at the Barn at least 30 days before scheduled event date. This deposit may be returned and the card will not be charged after the event if the property is properly cleaned and no damages have occured. Otherwise, this deposit will be used to pay expenses and an itemized statement will be sent to the renter.




Does the Barn offer a full bar?


The Barn at Aspen Acres offers a fully stocked (cash or host) beer, wine, and wine-based liquor bar. Bartender/s are included in the cost of your rental. No outside alcoholic beverages are allowed on premises under any circumstances. For more information or a beverage menu, please inquire!




Can we have a cocktail hour at our event?


Absolutely! The Barn offers a fully stocked (cash or host) beer, wine, and wine-based liquor bar. Bartender/s are included in the price of your rental. Under no circumstances may outside alcoholic beverages be brought on to Aspen Acres property.




Does the Barn have plates?


The Barn is able to provide all plates, silverware, and glassware for your event. It is the responsiblity of the renter to clean them before leaving the premises after an event, as well as to replace-report any broken items. We recommend that renters designate a kitchen crew (family, friends, etc.), or caterer before the wedding to clean the dishes, or purchase the additional dish cleaning package to have Barn staff assist in cleaning the dishes. Gentle reminder, this can be a lot of work! Most renters underestimate this factor, so it's best to have a plan in advance! Please inquire with any questions or if you would like to add the dishwashing service to your contract with the Barn today!




What is included in the rental price?


All rental packages include:
> Access to the entire venue as early as 9:00am on the morning of your event for set up (unless otherwise arranged in advance)
> Custom barn wood tables and cross back chairs for up to 400 guests (34 barn wood tables, 18 round tables)
> Use of plates, silverware, and glassware
> Onsite parking (no additional cost) If hosting a wedding, Aspen Acres also includes:
> A beautiful ceremony site with generic brown arbor
> White ceremony seating overlooking expansive panoramic views of our beloved Black Hills
> Outdoor patio and electrical fire pit
> Clean, spacious bridal suite (perfect for photos due to natural light provided by large windows!)
> Fully-equipped warming- prep kitchen (open to outside caterer use)
> Cash or hosted beer, wine, and wine-based liquor bar (bartender/s included)

TIME:
Full access to the venue and property on the day of the event from 9:00am - Midnight* ** PLEASE NOTE:
The price of each package is all-inclusive of every feature listed above. However, prices do NOT include event coordination, set up, decorating, or clean up, as the Barn at Aspen Acres does not currently offer those services personally.




If I am hosting an event at the Barn, when will I have access to the property?


Unless a different time is agreed upon in advance, you will have access to the venue at 9:00am on the morning of your event to begin setup and preparation.




Am I allowed to bring in whatever I want to use as decor?


Let your creativity flow! But please be respectful and adhere to our restrictions! We ask that no helium balloons (air-filled only) be used for decoration inside of the Barn, as well as for renters to refrain from using staples, tape, and harmful adhesives on the walls, ceilings, and furnishings of the Barn. Candles must be covered or in a container when lit. Any wax that is found on tables or floors will result in a charge being taken out of the renter's security deposit. All decor must be removed from the Barn and Aspen Acres property by midnight the night of the event. If damages occur, the expenses for repair may be taken out of renter's security deposit and an itemized statement will be issued to the renter. If in doubt, always ask! We want your vision to come to reality too!




Can a vehicle be left on Aspen Acres property overnight?


It is fine if a vehicle or two are left on property overnight, but this action is taken at renter's discretion. Aspen Acres is not a gated property, and we are not liable for any potential thefts or damages. We prefer everything to be removed by midnight the night of your event, if possible. No campers or motor homes are allowed onsite unless pre-approved and must be removed by midnight.




Do you provide day-of coordination or decorating?


At this point in time, no. However, we are happy to provide recommendations of outside sources who may be able to assist you.




At what time does the music need to stop?


Our facility must be locked by midnight (12:00am) the evening of your event. All visitors (renters included) should be exiting the premises by this time. Because of this, we recommend shutting your dance down by 11:15pm in order to allow enough time for removing your decorations, DJ tear down, and cleaning.




Who is responsible for cleanup?


Renter is responsible for cleanup, and should make a plan with the Barn in advance if assistance is needed or if looking for recommendations of outside sources who may be able to assist with this task. The Barn will provide a checklist of cleaning tasks that must be completed before leaving (12:00am), including: removal of all decorations, gifts, and personal property; as well as pickup of garbage, florals, flower petals, empty bottles, food and drinks, candy on the floor, parking lot trash, and cigarette butts. If cleanup is not adequate or damages are incurred, expenses may be removed from renter's security deposit and an itemized statement will be issued. The barn offers a full service cleaning option please inquiry for pricing. We appreciate your respect for our business!




When do all items need to be removed by?


Unless otherwise arranged in advance, all items must be removed from premises by midnight (12:00am) the night of the event. No items are allowed to remain overnight without prior approval and a set plan for pickup arranged within a week of the event.




How long are the Barn's tables?


Each of our beautiful custom barnwood tables are 8 feet long and 3.5 feet wide, seat approx. 4 people on each side. To seat up to 400 guests, the Barn will provide 34 barnwood tables and 18 60-inch round tables (for which linen will be provided). All barnwood tables must be used before using rounds. Tables may be used for other purposes during your event such as displays, gifts, and cakes.




Does the Barn have a PA system?


Yes, the Barn does have an indoor PA system. However, it is set up to be used only fannouncements and background music during dinner and decorating; it is not meant to replace a DJ.




Do you allow pets on premises at the Barn?


Yes- we love fur babies! However, your pet is allowed to be on Aspen Acres premises ONLY during the ceremony portion of your event, and you are responsible for cleaning up after your pet at all times. If you would like your pet to attend your celebration, please notify us for PRIOR APPROVAL.




Is there a ceremony site available?


Aspen Acres has a beautiful ceremony site, which is included with the price of your wedding rental package. Surrounded by our namesake aspen trees in the Black Hills, the stunning outdoor ceremony site at Aspen Acres includes a beautiful arbor and plenty of seating for your wedding size. Learn more about our ceremony site on the "Features of the Barn" section of our website!




What sets the Barn apart from other venues?


Our amenities & accommodations! Able to seat up to 400 people comfortably indoors, the Barn at Aspen Acres is also the Black Hills' premier wedding venue complete with air conditioning, heating, large indoor restrooms, fully equipped warming kitchen— outside catering prep kitchen, and more! Please see our Features of the Barn page or inquire for more information.




Is the Barn an inclusive venue?


Yes- at Aspen Acres, we believe that love is love! We are proud to be an inclusive venue that celebrates life's best moments with all.





Astro Trails Ltd

Eagle House

25 Severn Street

SY21 7AD
United Kingdom   

Email: info@astro-trails.com 

Tel: + 44 (0) 1422 887110

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